Executes day to day processing of transactions within defined standard
operating procedures such as, e.g. general accounting and/or accounts
payable or receivable.
Rule and Knowledge based processes
Day to Day scanning, invoice coding and processing thereby meeting the Svitzer GSC standard metrics
Core knowledge in Read-soft scanning, invoice processing and workflow management
Codes such items as invoices, vouchers, expense reports etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.
Ensuring smooth migrations and focus on Project GAIN implementation, full support in each area wherever needed.
Knowledge of working with different regional standards, expertise in managing multiple invoicing stages, scanning, coding and workflow management etc.
Handles all vendor correspondence via phone or email
Investigates and resolves problems associated with processing of invoices and purchase orders.
Reconciles various accounts by identifying errors in posting or omissions by applying appropriate accounting standards.
Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
Files, maintains, and distributes accounting documents, records and reports.
Performs other duties as required to support Invoice processing team.
Ensure Standard Operating Procedures (SOP) and SLA’s are maintained for all processes handled.
Maintain all relevant documentation -SOP’s are kept updated for all activities done.
Have a continuous improvement mind-set, identify improvement in day to day process
Implement Cost Saving Value Addition Projects
Ensure best practice is shared among other teams in the GSC
Regularly participate and take necessary call discussions with Business Partners
Ensure that all major risks are identified, documented and appropriately dealt with.
Actively participate in relevant business contingency testing. Support other GSC’s during contingency procedures.
Strict adherence to Svitzer GRC controls and ensure compliance with Svitzer GRC policies.
Ensure control on vendor ageing with minimum aged invoices, unapplied credits and payments, adhere to GSC defined KPI’s.