Upstox Hiring for Senior Administration Manager at Mumbai, Maharashtra Full Time

The Upstox Story:
Upstox is one of India’s leading Fin-Tech companies with a mission to simplify trading & investing to make it easily accessible to the masses. We aim to enable everyone, from new investors to seasoned traders, to invest across multiple categories with our state-of-the-art trade & investment platform and commission-free pricing. We offer numerous asset categories to invest in, like Stocks, IPOs, Mutual Funds, and more.

By focusing on our customers’ needs and equipping them with personalized yet powerful tools, we witnessed a steep growth of 800% in our customer base from 25 Thousand in 2017 to 2 Lakh in 2019. With 1500% growth in 2020, currently, over 3 million customers trust us with their investment decisions, thus setting us on the course to become an industry-leader in the country.

Our mission is simple – to break down the complexities of investing and make it more effortless, accessible, affordable, and easy for the masses to adopt. This key principle when infused with intuitive design and leading-edge technology will help us empower every Indian to take control of their investments.

RKSV Securities was founded by Ravi Kumar and Shrinivas Viswanath in 2009 and was soon graced by Kavitha Subramanian as the third co-founder in 2016. Backed by Ratan Tata, Upstox had raised $4 million in Series A funding in early 2016 that was led by Kalaari Capital. The Series B funding round scaled multifold and witnessed an investment of $25 million by US-based investment firm – Tiger Global Management in September 2019.

We have a team of highly skilled technology and finance professionals, and are currently looking for highly motivated field experts to be part of our high-energy team.

Position: Office Administrator

Responsibilities:
Overview

Work with Finance + HR stakeholders to create and adhere to policies and processes related to admin, travel and EA tasks for the whole organization

Collecting, maintaining & submitting bills & invoices and upload to hrms tool

Managing organizational level travel desk

Coordinating with department heads / management / employees to determine their domestic/international travel needs, planning their end to end itinerary which includes the mode of transportation, travel dates, cost and accommodation and any other services as mentioned in the inhouse travel policy

This travel may include work trips for an individual employee or at a team level – across different verticals – from freshers or senior management

Connecting and negotiating with multiple professional travel vendors and build a long term association to suit different business needs

Planning and booking travel, accommodation for leadership and the whole organisation – as and when needed. This will include end-to-end services like flight and hotel bookings, Visa and immigration arrangements, travel insurance, Sim and data card arrangements, forex / local currency / reimbursement arrangements (cash/card), etc.

Overseeing the implementation of relocation policy as and when required (employee onboarding / post COVID) – includes booking travel, assisting with movers & packers and finding suitable accommodation for the employees and their families.

Managing emergency / last minute changes / cancellations in a professional and calm manner and should be able to deal with travel / people related problems, complaints or refunds

Coordinating with the Finance and HR team for travel related reimbursements as per company policy Managing day to day admin operations.

Responsible for creating and implementing systems and procedures for smooth and effective office administration across all locations

Creating and monitoring overall tasks for the Housekeeping staff across all locations

Owning end to end vendor management for various office supplies, employee onboarding kit and supplies during employee engagement activities

Collecting, verifying & documenting invoices to upload them on the HRMS tool

Maintaining hard copy of these POs and invoices as and when needed

Tracking the reimbursement process of these invoices to ensure timely and accurate settlement via HRMS / emails Managing EA duties for the management

Overseeing credit card bills, schedules, travel and accommodation for senior management and bifurcating personal vs official expenses within TAT

Ensuring timely documentation, filing and reimbursement for senior management related invoices within TAT

Requirements:
Proven 12+ years of work experience as an Admin with an expertise in Travel

Excellent interpersonal, time management, and organizational skills are a non-negotiable

Having superior verbal and written communication skills is extremely crucial as this role requires heavy interactions with key stakeholders and the leadership team

Ability to interact, communicate and negotiate effectively

Someone who is highly self-motivated, professional, and capable of managing their work-load and prioritizing tasks in a fast-paced agile environment

Excellent data management and filling skills

Ability to think on their feet and problem solve effectively with minimal supervision

Excellent knowledge of domestic and international travel trends

Prior experience and expertise with handling end-to-end travel and stay bookings (domestic and international) – for large groups is a must

Prior experience with handling end-to-end global leadership itineraries is a must

Psst… tips on how you can beat the competition: If you can showcase your abilities to:

• Be self-driven / quick starter
• Have an ownership mindset
• Aggressively drive and deliver results

If you fit the above description, we would love to connect with you! APPLY NOW

A basic requirement but one that many forget: Make sure you go through our website, download our app and give us feedback!